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The traditional approach to bookkeeping for businesses is changing. Although manual records, spreadsheets and even desktop accounts software have done the job for many years, the evolving needs of small and medium-sized enterprises (SMEs) require a more agile bookkeeping solution. 
 
Business owners are increasingly working remotely, at least in some way, shape or form. The ongoing coronavirus crisis has already changed the way many industries are working and with more entrepreneurs working at home or on the go, it’s more important than ever to have flexible access to your finances. 
 

What is cloud accounting software? 

Cloud accounting software is a digital form of bookkeeping that retains your business’ accounts and financial information in the cloud. It’s possible to access this through a web browser wherever you are, using any desktop, laptop or mobile device, providing you have secure internet access. 
It enables business owners to log in securely and access accounts, process invoices or reconcile transactions. 
 

Advantages of using online accounting systems: 

1. Ease of use 

Online accounting software is designed to be highly intuitive. It’s built with business owners firmly in mind. Historically, bookkeeping has been a time-consuming task for entrepreneurs, but the slick user experience of cloud accounting platforms can save your business valuable time and money. 
 

2. Increased automation of tasks 

Cloud accounting can improve the efficiency of your bookkeeping in a multitude of ways. It is designed to automate a string of financial tasks in the background that would otherwise require manual input. Bank feeds can automate the recording of bank transactions directly into your accounts. It’s possible to trigger invoices and automated payment reminders, as well as scan in paper-based invoices or business expenses. This automation helps you or your accountant stay on top of your finances and free up time to focus on other aspects of your business. 
 

3. A real-time overview of your business figures 

Traditional bookkeeping has often been a retrospective task for many small businesses. Cloud accounting makes it possible for individuals and small firms to record business transactions in real-time and get a clearer understanding of where your finances stand. Through the cloud, your accountant will also have access to your up-to-date books so can provide you with a better service. 
 

4. A safer way for you send and receive documents

The COVID-19 pandemic means that people are reducing their movement and social interactions. Online accounting software allows you to share your documents with your accountant without having to physically drop records off or meet face to face. 
 

5. Customisable software 

Online accounting platforms are designed to make it easy for you to set up your online accounts in a way that suits your business needs. This allows you to develop a customised 24/7 accounting portal for you and your team. 
 
 

We can support you in setting it up and using it appropriately 

The remote access of cloud accounting software enables your accountant to work alongside you to help you set up and learn how to use the software. This is invaluable, as it enables you to get valuable insight into your business and its figures, in order to make better commercial decisions.  
 
If you would like any further advice or support in choosing, setting up or learning how to use your chosen cloud accounting software, we can work with you. We partner with Surf Accounts which enables us to offer custom digital bookkeeping packages that meets the particular needs of your business. Learn more about our Cloud Accounting Software
 
To arrange a free initial consultation on your cloud accounting needs, call our friendly and experienced team today on 1800 98 76 09 or drop us a line using our online enquiry form.
 
 
Published 13/08/2020
 
 
 

Last updated: 13th August 2020

This article is intended to inform rather than advise and is based on legislation and practice at the time. Taxpayer’s circumstances do vary and if you feel that the information provided is beneficial it is important that you contact us before implementation. If you take, or do not take action as a result of reading this article, before receiving our written endorsement, we will accept no responsibility for any financial loss incurred.

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